With the recent development of a standardized GIS data layer for FPA Stream Classification data--there is a greater need for standardized maintenance of that data as well. This document outlines the procedures to be implemented to assure high data quality, as well as continuity in FPA Stream Classification data entry and distribution.

FPA, Stream Classification data contains stream size as well as data defining the upstream extent of fish use (OAR 629-635-200). While stream size classifications were calculated and recorded in 1994, and remain stable, changes do occur but are rare. Information delineating fish use, however, is a dynamic process which is determined through field surveys. Therefore, it is fish presence data that is the main subject of this data maintenance issue.

The sources of Fish Presence survey data are varied, but mostly include Oregon Department of Forestry, Oregon Department of Fish and Wildlife, Federal land management agencies, private forest land owners, and private forestry consultants. Care must be taken to be certain that fish presence survey protocol has been followed as presented in “Surveying Forest Streams for Fish Use”, Oregon Department of Forestry, Oregon Department of Fish and Wildlife, 1994.

http://egov.oregon.gov/ODF/PRIVATE_FORESTS/docs/fp/FishPresncSurveyProtocol.pdf
 

District GIS data layers will be maintained as Fifth-field Hydrologic units (HUCS). Each district GIS data steward will then be assigned specific hydrologic units to update. The grouping of hydrologic units assigned to a district will be determined by district boundaries, as well as district input. This may require that districts split the stewardship for HUCS that cross shared district administrative boundaries.

All FPA, Stream Classification, GIS data layer maintenance, will follow data design standards contained in the following link:
metadata

There are two different GIS data layer update procedure options. Each district will follow only one, depending on available district GIS resources.

Data Maintenance Procedure #1

This procedure option is for those ODF Districts which have the GIS resources necessary to perform all of the maintenance tasks required to keep spatial data sets complete, current, and viable.

This is the most common procedure, and will require the district to perform all data maintenance tasks, and provide the FINAL updated files to PF Program (PFP) by November 30, each data collection year, and be considered to be current data as of August 1, of that year.

(Exception: Data layers currently in development will be incorporated as completed in 2006, and considered current as of January 1, 2005

Responsibilities

District Forester: implements Data Handling Standards at the district level. Assigns responsibility and training for someone at each office to serve as District GIS data steward.

District GIS Data Steward: is responsible for coordinating and overseeing all local GIS data update/maintenance tasks. This includes performance, or assignment, of data entry, as well as data Quality Assurance/Quality Check (QA/QC) duties. Duties include coordination of data sharing with adjacent District GIS Data Stewards when Fifth-field Hydrologic units cross administrative district boundaries.

Stewardship Forester: is responsible for assuring the integrity of field data received for her/his area, and provides written feedback to the District GIS Data Steward for anything which may be found to be inconsistent.

PFP GIS Data Steward: responsible for coordinating and overseeing GIS data update/maintenance submissions.

Sequence of Tasks

The following is a guide for updating FP Stream Classification GIS data, the responsibility for their implementation, and timing requirements for effectively maintaining useable data sets under Procedure #1.

1. Field fish presence survey data must be forwarded to ODFW, district biologists for their review and comments, and received from district biologist in timely manner. Stewardship Forester Responsibility.
2. All data must be screened and approved for recording in district GIS stream classification data layer. Stewardship Forester Responsibility.
3. Responsibility assigned for data entry, digitizing, and editing. District GIS Data Steward Responsibility.
4. Based on the field fish presence survey data, enter stream classification data attributes, as well as digitize new hydro lines, or remove lines, as required. District GIS Data Steward Responsibility
5. Perform data QA/QC on district level GIS data entry. Stewardship Forester Responsibility.
6. Updated, and approved FPA, Stream Classification data layer(s) will be provided to PFP by October 31 of the data collection year. District GIS Data Steward Responsibility.
7. Performs limited data QA/QC duties as backup for the district. PFP GIS Data Steward Responsibility.
8. Provide written feedback to the producer of the data for anything which may be found to be inconsistent. Feedback should include the incorrect data and any details. PFP GIS Data Steward Responsibility.
9. Corrections are applied to stream classification data attributes as required. District GIS Data Steward Responsibility
10.  Corrected Stream Classification data layer(s) will be provided to PFP by November 30 of the data collection year. District GIS Data Steward Responsibility.
11.  Updated and approved District, FPA, Stream Classification data layer will replace previous data layer. Proper protocol must be followed when new data applied to working district server. District GIS data steward Responsibility.
12.  Replaced district data layer is moved into historic data layer archive. District GIS data steward Responsibility.
13.  Final updated district GIS data layer forwarded to Information Technology, GIS data administrator, for inclusion in ODF master GIS data set. PFP GIS Data Steward Responsibility.
14.  District notified of data update completion. PFP GIS Data Steward Responsibility.

Data Maintenance Procedure #2

This procedure option is for those ODF Districts which do not have the GIS resources to perform all of the necessary maintenance tasks required to keep data sets complete, current, and viable. Data Maintenance Procedure #2 will require the district to perform limited, preliminary data maintenance tasks, and provide the reviewed, screened and approved field data to PF Program by July 30, each data collection year, which will be considered to be current data as of that date.

Exception: Data layers currently in development will be incorporated as completed in 2006, and considered current as of January 1, 2005

Responsibilities

District Forester: implements Data Handling Standards at the district level.

PFP GIS Data Steward: Performs as District GIS data steward. Responsible for coordinating and overseeing all local district GIS data update/maintenance tasks. This includes performance, or assignment, of data entry, as well as data Quality Assurance/Quality Check (QA/QC) duties.

Stewardship Forester: responsible for assuring the integrity of field data received for his/her area.

Information Technology, GIS Unit: responsible for performing data entry for annual fish presence survey data updates, and corrections, to district GIS data layers subject to Data Maintenance Procedure #2 option.

Sequence of Tasks

The following is a guide for updating FP Stream Classification GIS data, the responsibility for their implementation, and timing requirements for effectively maintaining useable data sets under Procedure #2.

1. Field data must be forwarded to ODFW, district biologists for their review and comments, and received from district biologist in timely manner. Stewardship Forester Responsibility.
2. All data must be screened and approved for recording in district GIS stream classification data layer, assuring all protocol standards have been satisfied, and provided to PFP by July 30 of data collection year. Stewardship Forester Responsibility.
3. Responsibility assigned for data entry, digitizing, and editing (may enter stream classification data attributes, as well as digitize new hydro lines, or remove lines, as required). PFP GIS Data Steward Responsibility.

   The following are the preliminary steps for effecting FP stream classification GIS data entry when Data Maintenance Procedure #2 is required. Other data entry options have not been formulated.

• PFP GIS Data Steward provides additional screening of field data.
• Fish presence survey data updates, as well as all other types of stream classification updates submitted, are applied to hard copy maps.
• The hardcopy maps containing stream classification updates forwarded to Information Technology, GIS unit, as soon as possible, for completion of digitizing and attribute data entry and editing.
• Information Technology, GIS unit provides attributed hydro layer to PFP GIS Data Steward for review by October 30 of data collection year.

4. PFP GIS Data Steward performs QA/QC on updated layer.
5. PFP GIS Data Steward provides feedback to Information Technology, GIS unit, for correction of any errors found.
6. Errors corrected and returned to PFP GIS Data Steward by November 30 of data collection year. Information Technology, GIS Unit Responsibility
7. Corrected Stream Classification data layer(s) will be provided to district for final data QA/QC. PFP GIS Data Steward Responsibility
8. QA/QC performed on updated GIS data layer, and written feedback provided to the PFP GIS Data Steward for anything which may be found to be inconsistent. Feedback should include the incorrect data and any details feedback. Stewardship Forester Responsibility
9. Corrections are applied to stream classification data attributes by Information Technology, GIS Unit, as required. PFP GIS Data Steward Responsibility
10. Updated and approved District, FPA, Stream Classification data layer will replace previous data layer. Proper protocol must be followed when new data applied to working district server, which involves coordination with the District IT Coordinator. PFP GIS Data Steward and Information Technology, GIS Unit Responsibility
11. Replaced district data layer is moved into historic data layer archive. PFP GIS Data Steward Responsibility
12. Final updated district GIS data layer to Information Technology, GIS data administrator for inclusion in ODF master GIS data set. PFP GIS Data Steward Responsibility.
13. District notified of data update completion. PFP GIS Data Steward Responsibility.

Data Management

Deadline for updated PFP, Stream Classification data to have replaced the previous version will be the last day of February, in the year immediately following the year field data is collected.

All of the GIS data will be available to ODF personal tiled by fifth-field HUC and stored in the ODF GIS library on SalemGIS\GISlib\ODFdata\hydrography\streams.
ODF Information Technology, GIS Unit will develop procedures to combine the fifth-field hucs into district tiles if districts desire it.

The GIS data will be available to the public, at Oregon Department of Forestry website, location TBA.

The time table is meant to provide the most current planning data for fish presence/absence surveys or forest operations commencing in that year.

Information Technology, GIS unit, will update and maintain ODF Hydrography, and update new line work with existing stream classification attribute data as line work is replaced.

This page was updated: 02/13/2009